Invoices

Invoice Creation

  • Quote generation: Based on the details provided by the client, we will generate an invoice or quote. This will be accomplished via Square.
  • Itemized list of services: The invoice will clearly list each service or product being offered, including:
    • DJ services (with a breakdown of the time, hourly rate, or flat fee)
    • Additional services (lighting, karaoke, photo booths)
    • Any special requests or custom services (special music playlist, custom sound systems)
  • Taxes and fees: Include 6.5% AR state taxes, and potential additional fees (travel fees, add-ons).

Payment Terms

  • Deposit: A deposit is required to secure the booking. This will be clearly outlined in the invoice, along with the due date for the deposit.
  • Balance due: The invoice will specify the remaining balance and the payment deadline, which will be the day before the event starts. If payment is to be made in cash, payment is due before setup on site.
  • Accepted payment methods: Clients can pay through invoice payment link sent via Square which will be delivered via email.
  • Cancellation policy: Deposits are nonrefundable. However, it is our policy to work with the customer and allow up to 2 additional booking opportunities per deposit. We understand things happen. Please reach out as soon as possible to reschedule.

Invoice Review & Confirmation

  • Client review: The client reviews the invoice on the website before proceeding with the payment. This is where they can double-check the details and request any changes if needed.
  • Invoice confirmation: Once everything looks good, the client will confirm the invoice and proceed with payment.

Payment Receipt

  • Automatic receipt: After payment is made, the client receives an automated receipt via email with all payment details, including the amount paid, any remaining balance, and the payment method used.

Final Invoice

  • Completion of services: Once the event is over, a final invoice may be issued if there are any outstanding balances or additional charges (e.g., overtime or extra services).
  • Record keeping: It’s Only Entertainment LLC will retain the invoice for accounting purposes. If you need a copy of the invoice down the road for any reason, reach out via email and we will ensure you get the documents you need.